Reinstatement FAQ

Welcome to the Reinstatement FAQ Page  

The purpose of this page is to provide students seeking reinstatement with detailed, up-to-date information and assist them in submitting complete, timely applications. 

The Yale College Programs of Study includes additional information, in the section on Leave of Absence, Withdrawal, and Reinstatement.

Contacts: 

Contents:


Overview of the Reinstatement Process

What are the steps in the reinstatement process?

  1. Application periods open in April or September when Committee on Reinstatement notifies students they are eligible to request an application form for reinstatement to the following term
  2. Student requests application form
  3. Student prepares application materials and arranges for submission of letters of support and, where applicable, transcripts
  4. Student submits application form and personal statement by June 1 or November 1
  5. Student ensures that letters of support and, where applicable, clinician’s letter are submitted by June 1 or November 1
  6. Committee on Reinstatement contacts students to schedule interview(s) upon receipt of the application form and personal statement
  7. Student interviews in November or June with Committee on Reinstatement chair and, where applicable, a Yale Health director from Student Health or Mental Health & Counseling
  8. Committee on Reinstatement meets in early December and early July to review applications
  9. Students are notified of Committee on Reinstatement’s decision within 1-2 days of the committee review of applications

Required Reinstatement Application Materials

Application materials that all applicants must prepare and submit themselves

  • Application form (available on request by contacting the assistant to the chair of the Committee on Reinstatement, Ms. Jennifer Stewart, at jennifer.l.stewart@yale.edu

How to submit it: by email to jennifer.l.stewart@yale.edu or by mail to one of the addresses listed under “Reinstatement Process Step-by-Step

  • Personal statement (generally 500-750 words) explaining the circumstances that led to the student’s withdrawal, a full accounting of the student’s activities since them, and a discussion of why the student wishes and feels ready to return to Yale now

How to submit it: by email to jennifer.l.stewart@yale.edu or by mail to one of the addresses listed “Reinstatement Process Step-by-Step

Application materials that all applicants must arrange for others to submit on their behalf

  • Two letters of support from instructors or other professionals — preferably an employer, supervisor, instructor, physician, or therapist. Letters of support from family members or family friends are not accepted

How to submit them: by mail, directly from the letter-writer (and not from the student) to one of the addresses listed under “Reinstatement Process Step-by-Step

Application materials that some applicants must arrange for others to submit on their behalf

  • For applicants required to interview with the director of Yale Health or the chief of the Mental Health and Counseling department as stated in their withdrawal letter: one letter of support from a health professional (generally, a physician, a therapist, or a counselor)

How to submit it: by mail, directly from the letter-writer (and not from the student) to one of the addresses listed under “Reinstatement Process Step-by-Step

Please note that mental health clinicians may also submit their letters directly to the chief of Yale Mental Health and Counseling at the address listed under “Reinstatement Process Step-by-Step

For applicants required to complete the equivalent of at least two course credits: official transcript(s) or transcripts showing successful completion of the reinstatement course work and mailed directly from the issuing college or university to one of the addresses listed under “Reinstatement Process Step-by-Step

Please note that a transcript isn’t required for Yale Summer Session course work, but is required for course work undertaken at outside universities.

Additional Application Components

  1. All applicants. Interview with the chair of the Committee on Reinstatement
  2. Most applicants. Complete two college-level course credits during the period of withdrawal
  3. Most applicants. Interview with the chief of Yale Mental Health and Counseling OR with the director of Yale Student Health

Please consult your withdrawal letter from your residential college dean to determine whether or not you need to fulfill requirements 2 or 3, above.

How will I know if my application materials have been received?

Applicants will receive rolling confirmations sent by the chair’s assistant to their yale.edu inbox as their materials are received.

Tip Check your yale.edu inbox frequently during the reinstatement process for communications from Dean Sodi’s office (for example, about materials still outstanding).


Reinstatement Application Process Step-by-Step

How to Obtain an Application Form

Notification of eligibility and invitation to request an application

The chair of the Committee on Reinstatement will send an email to all eligible students’ yale.edu address in early September or May, whichever is applicable, to remind them know that they are eligible to apply for reinstatement during the upcoming cycle. Students who decide to apply for reinstatement during the upcoming cycle must reply to the chair’s invitation by November 1 or June 1, whichever is applicable, to request an application form.

September or May are also appropriate times for students to contact their residential college deans about their possible return to Yale, and to contact the Bursar’s Office about any outstanding charges (since reinstatement cannot be fully approved until any such charges have been cleared).

Please note: that a student is eligible to apply for reinstatement simply means that the upcoming cycle is the student’s earliest opportunity to apply. It doesn’t imply that the student is required to apply, and some students may choose to apply at a later date.

Deadlines for Submitting Applications

When are reinstatement applications due?

  1. November 1 (for reinstatement to the following spring term)
  2. June 1 (for reinstatement to the following fall term)

No late materials will be accepted. Incomplete applications will not be considered by the Committee on Reinstatement.

Tip Check your yale.edu inbox frequently during the reinstatement process for communications from Dean Sodi’s office (for example, about materials still outstanding).

See “Mailing, Mailing Addresses, and Email Addresses” for the acceptable means of submission.

Are mailed application materials ever accepted past the deadline?

November 1 and June 1 are postmark deadlines. In other words, all application materials must be postmarked by those dates. No materials postmarked after the deadline will be accepted.

The sole exception to this rule applies to transcripts for course work that is ongoing at the time of application.  Such transcripts may be sent once the course(s) are complete, and should be requested as soon as possible.

In addition, given the time-sensitive nature of its deliberations, the Committee on Reinstatement will not consider materials received more than fifteen days after the application deadline, regardless of postmark, i.e., no later than November 15 or June 15. Applicants are advised, therefore, to ensure that all their application materials, including those submitted by others, are mailed in a timely fashion.

Mailing, Mailing Addresses, and Email Addresses

Mailing

What can be submitted by email?

A student’s application form and personal statement may be submitted by email. Official e-transcripts emailed directly from an outside university may be accepted

All other application materials must be submitted through the mail.

Which application materials must be submitted through the mail?

Letters of support and letters from clinicians must be sent through the mail. In addition, hard-copy official transcripts sent directly by outside universities through the mail are also acceptable.

It is strongly advised that senders obtain a mailing receipt in case of misdirected or lost mailed materials. “Registered mail” and “certified mail” are two categories of receipted mail services offered by the U.S. Postal Service. Private mail services, such as UPS and FedEx, generally provide a receipt upon payment for services rendered.

Mailing Addresses

Address for the U.S. Postal Service

Committee on Reinstatement 
Yale College Dean’s Office 
P.O. Box 208295 
New Haven, CT 06520-8295 

Address for mailing services that don’t deliver to a P.O. box

Committee on Reinstatement
Yale College Dean’s Office
1 Prospect Street, Room 32 (lower level)
New Haven, CT 06520-8295

Address for clinicians’ letters mailed directly to Yale Mental Health & Counseling

Dr. Lorraine Siggins
Chief, Mental Health & Counseling
Yale Health Center
55 Lock Street
New Haven, CT 06520-8237

Email Address for application forms, personal statements, and e-transcripts

jennifer.l.stewart@yale.edu

May application materials be submitted in person?

Only some application materials — application forms and personal statements — may be submitted in person. Email jennifer.l.stewart@yale.edu for directions to the Yale College Dean’s Office Academic Affairs suite.

Reinstatement Interviews

Scheduling interviews

Once applicants have submitted their application forms and personal statements, they may call to schedule their interview(s).

All students seeking reinstatement must interview with Dean Risa Sodi, the chair of the Committee on Reinstatement. To schedule an interview with Dean Sodi, email Ms. Jennifer Stewart, the chair’s assistant, at jennifer.l.stewart@yale.edu.

Some students are also required to interview with the Dr. Lorraine Siggins, the chief of Mental Health and Counseling or her designee. To schedule an interview with Dr. Siggins, call her assistant, Ms. Cynthia Kolodecik, at 203-432-0305.


Reinstatement Course Work

General Information

Are all withdrawn students required to take two courses as part of the reinstatement process?

Students in the following categories are normally required to take two courses as part of the reinstatement process:

  1. academic withdrawal from Yale College
  2. medical withdrawal from Yale College
  3. withdrawal from Yale College lasting two years or more

Who must clear the courses I need to take during my withdrawal?

Students on withdrawal are advised to consult the chair of the Committee on Reinstatement (Dean Risa Sodi, risa.sodi@yale.edu)  before enrolling in outside courses for reinstatement purposes. The chair can provide feedback and also can clear courses in advance.

Students who plan to present Yale Summer Session courses as their reinstatement course work are not required to obtain prior approval, since YSS courses are considered Yale College courses in full. However, they should keep in mind that YSS online or hybrid courses, as discussed below (in the “Yale Summer Session” section), are not acceptable as reinstatement course work.

Are there tips for choosing suitable courses?

In general, there are two rules of thumb that increase the likelihood that a course will be suitable:

  • It maps onto the Yale College curriculum (in other words, it is equivalent to a course in the Yale College Programs of Study and is offered by a department that is part of Yale College)
  • It’s a “meat-and-potatoes” course (in other words, a course along the lines of “Intro to Child Psychology,” “The History of the American West,” “Intro to Genetics,” etc.)

In addition, students should keep in mind the rules for such courses, as stated in the reinstatement section of the Yale College Programs of Study:

Students who are not in academic good standing, i.e., students who withdrew while a term was in progress or who were dismissed for academic reasons, must ordinarily complete the equivalent of at least two term courses, either in Yale Summer Session or at another college or university, earning grades of A or B […] Courses conducted online, whether taken at Yale Summer Session or elsewhere, do not fulfill this reinstatement requirement […] All such course work must be completed no later than the opening of the term to which the student has applied to be reinstated, but no earlier than two years before the date that term begins.

Furthermore, courses taken elsewhere must be at a four-year, accredited institution that grants a bachelor’s degree in the arts and sciences (see Credit from Other Universities). Community college courses do not satisfy this requirement.

Is there an “expiration date” for reinstatement coursework?

Yes, there is a two-year “expiration date.” In other words, courses taken for reinstatement purposes cannot be taken more than two years before a student submits the reinstatement application.

Course Work Abroad

May I take my reinstatement courses at a non-U.S. university?

Yes. The same clearance required for course work at U.S. universities is required for courses at non-U.S. universities, and the same rules outlined above apply to credits earned at universities outside the United States.

Applicants presenting course work from non-U.S. universities for reinstatement purposes should request their official transcript(s) as early as possible, given the varying practices and procedures of non-U.S. university registrar’s offices.

Outside Courses

I plan to take my “reinstatement courses” at another U.S. university. Will I be able to count my credits toward reinstatement and toward graduation?

Yale College students are allowed to count a maximum of two credits from another university towards the 36 credits they need for graduation. Therefore:

  • the answer is yes, if the student has not earned two prior credits at another university
  • the answer is no, if the student has already earned two prior credits at another university
  • the answer is yes, if the student has earned only one prior credit at another university: in that case, a second credit may be transferred onto the Yale College transcript

Please note that applicants are responsible for ensuring that the Committee on Reinstatement receives official transcript(s) of outside course work by the earliest date possible.

Yale Summer Session

I plan to use Yale Summer Session (YSS) courses as my “reinstatement courses.” Are they acceptable?

Yes, YSS courses are official Yale courses. However, YSS courses for reinstatement purposes must meet in-person; online courses, or hybrid in-person/online courses, are not accepted for reinstatement purposes.

I plan to apply for reinstatement to a fall term and my YSS courses won’t be done until after the Committee on Reinstatement’s meeting. May I still present such YSS courses for reinstatement purposes?

Yes. In such cases, if a student’s application is approved, such approval remains contingent upon posting of final grades showing successful completion of the YSS course work. Only then is final approval granted.

Most YSS grades are posted by mid-August.

Must I provide a transcript for my YSS courses?

No, YSS courses and grades automatically appear on a student’s Yale transcript.

Does the Committee on Reinstatement take successful completion of YSS courses (and the student’s return to New Haven) as indications of readiness for reinstatement?

Successful completion of course work through YSS doesn’t indicate, in and of itself, that an applicant is ready for reinstatement, and the committee gives no additional weight to successful completion of course work through YSS in New Haven over course work at outside universities.

Online Courses

May I take an online course as part of the reinstatement process?

No, online courses, including Yale Summer Session online courses, do not count for reinstatement purposes.


Committee on Reinstatement and Reinstatement Decisions

Who Sits on the Committee?

The Committee on Reinstatement is composed of three members. The current members are:

  • Dean Risa Sodi (chair), assistant dean of academic affairs and director of advising and special programs, Yale College Dean’s Office
  • Dean Mark Schenker, senior associate dean and dean of academic affairs in Yale College, Yale College Dean’s Office
  • Dr. Lorraine Siggins, chief of Mental Health and Counseling, Yale Health

When Does the Committee Meet?

The Committee on Reinstatement meets to review applications after all interviews have been completed, usually in the first week of July and December.

Tip Check your yale.edu inbox frequently during the reinstatement process for communications from Dean Sodi’s office (for example, about materials still outstanding

When Does the Committee Release Its Decisions?

Decisions are released immediately after the committee meeting (within one to two days).

Approvals, Contingent Approvals, and Denials?

What Happens When My Application Is Approved?

If an application is approved, the student receives a letter formally notifying them that the application was approved and they are cleared to return to Yale for the following term.

The letter also contains:

At the conclusion of each of the two terms following their reinstatement, students are expected to complete and pass all of the courses in which they remained enrolled. A student who fails to meet this condition is ordinarily required to withdraw after his or her record has been reviewed by the Committee on Honors and Academic Standing.

A student is eligible to be reinstated only once; a second reinstatement may be considered only under unusual circumstances, ordinarily of a medical nature.

  • the definitive count of the credits and terms the student accrued before withdrawing
  • the definitive count of the credits and terms the student has remaining
Who Is Notified?

The following offices are copied on all approval letters:

  • residential college dean’s office
  • Yale University Registrar’s Office (URO)

In addition, the following offices may also be copied (depending on the information provided on the application form):

  • Bursar’s Office
  • Office of International Students and Scholars (for students on a visa)
  • Undergraduate Financial Aid Office

These offices listed are able to help students resolve any questions related to housing, financial aid, billing, or visas.

What Happens If I Receive Contingent Approval?

Students receive contingent approval if the final grades for their reinstatement course work are still pending. The three most common reasons for contingent approval are:

  • the student’s Yale Summer Session A grades were not posted by the time the Committee on Reinstatement met in July
  • the student’s Yale Summer Session B course(s) hadn’t concluded by the time the Committee on Reinstatement met in July
  • the student’s official transcript for courses taken outside of Yale weren’t received by the time the Committee on Reinstatement met, either in July or December
Who Is Notified?

The Committee on Reinstatement notifies some or all of the following offices that a contingent approval has been issued:

  • residential college dean’s office
  • Yale University Registrar’s Office (URO)
  • Financial Aid Office (for students intending to apply for financial aid)
  • Bursar’s Office (for student with an outstanding balance)
  • Office of International Students and Scholars (for students on a visa)

When Does Contingent Approval Become Final Approval?

Once final grades are posted (for Yale Summer Session courses) or a transcript showing successful completion of reinstatement course work is received (for outside courses), the contingent approval is lifted and final approval is issued by means of a final reinstatement clearance letter.

Some or all of the offices listed above are notified.

Can Contingent Reinstatement Be Revoked?

Contingent reinstatement can be revoked if:

  • a student who received a contingent approval does not satisfy the grade requirements for reinstatement course work or does not complete said courses
  • a transcript showing successful completion of reinstatement course work at an outside university hasn’t been received by the start of the term to which the student has been provisionally reinstated
  • a student hasn’t settled any outstanding charges with the Bursar’s Office by the start of the term to which the student has been provisionally reinstated

May I Postpone My Reinstatement to a Subsequent Term?

Reinstatement may not be postponed. If the Committee on Reinstatement approves a student’s application but the student subsequently decides not to return to Yale for the term specified, the Committee’s reinstatement approval is annulled. Should the student decide to return to Yale at a later date, a new application is required.

What Happens If My Application Is Denied?

If a student’s reinstatement application is denied, that student cannot return to Yale for the term specified in the application. The student’s residential college dean’s office is notified.

The student may reapply as early as the next deadline.

Appeals

Appealing the Denial of an Application for Reinstatement

Students whose application for reinstatement has been denied by the Committee on Reinstatement may request reconsideration by submitting a written appeal to the Dean of Yale College within five days of communication to the student of the Committee’s decision.

Students should email their appeals to the chair of the Committee on Reinstatement (risa.sodi@yale.edu); the chair will collect them and deliver them to Dean Chun. 

The Dean of Yale College will consider two bases for an appeal:

  1. a procedural error during the application process or as part of the Committee on Reinstatement’s application review
  2. the discovery of pertinent information not available to the appellant at the time of the Committee on Reinstatement’s deliberations and, as a result, not considered by the Committee on Reinstatement during its review process.

The Dean of Yale College may request a copy of the student’s reinstatement materials from the Committee on Reinstatement as part of the appeal review process.

The Dean of Yale College will respond to student appeals within ten business days of the date of receipt.

The Dean of Yale College will communicate his or her response in writing to the student and will either

  1. uphold the Committee on Reinstatement’s denial of the student’s reinstatement application, or
  2. reverse the Committee on Reinstatement’s denial and direct the Committee to approve the application.

The Committee on Reinstatement will be copied on the dean’s response.

Student requests to meet with the Dean of Yale College before an appeal has been submitted or while the dean is reviewing the student’s appeal will not be considered.


International Students, Students Applying from Abroad, and Visa information

Who can help me with my visa if I’m applying from abroad and I’m not a U.S. citizen?

International students obtain information and help with visas or other issues affecting non-U.S. citizens from Mr. Ozan Say (ozan.say@yale.edu, 203-432-2303), an adviser with the Office of International Students and Scholars

What should I do if I’m applying from abroad and the mail service in my country isn’t always reliable?

Applicants should plan ahead, especially if they have reason to suspect that delivery of their materials might take more than two weeks, even with a timely postmark. They should also make sure that their letter-writers obtain a November 1 or a June 1 postmark on their materials.

What should I do if I’m applying from abroad and the application deadline falls on a national holiday?

Students in some countries may find that November 1 is a national holiday and that local post offices are closed. When applicants or applicants’ letter writers reside in a country that observes such a postal holiday, the applicants should be sure to plan ahead and contact their letter-writers so that all application materials are postmarked by November 1.

Where can I find additional mailing information?

Please consult the Reinstatement Process Step-by-Step FAQ, especially the section Mailing Addresses and Email Addresses.


Where Students can Find Information During the Period of Withdrawal

Who should I turn to for information while I’m on withdrawal from Yale?

Students’ residential college deans remain their primary point of contact for information while they are withdrawn.

Other helpful offices are:


Additional FAQs

Does my yale.edu email address remain active during my withdrawal?

Yale.edu email addresses remain active for up to three years after the term of withdrawal. Students are strongly advised to check their yale.edu inboxes regularly for communications from the Committee on Reinstatement and their residential college deans.

For example, the chair of the Committee on Reinstatement will write to all eligible applicants in May and September care of their yale.edu email addresses to ask whether they intend to request an application form for the upcoming reinstatement cycle.

After my application has been approved, may I postpone my reinstatement to a subsequent term?

Reinstatement may not be postponed. If a student’s application is approved but the student decides to delay his or her return to Yale until a subsequent term, the reinstatement is annulled and the student must begin the application process anew.

Are students who withdraw from Yale and transfer to another university able to apply for reinstatement to Yale at a later date?

Yes, provided that they have not received a bachelor’s degree from the university to which they transferred.

Do I need to get good grades after I’m reinstated?

Reinstated students are urged to keep in mind the Yale College Programs of Study regulations governing the two terms following reinstatement (Section J):

At the conclusion of each of the two terms following their reinstatement, students are expected to complete and pass all of the courses in which they remained enrolled. A student who fails to meet this condition is ordinarily required to withdraw after his or her record has been reviewed by the Committee on Honors and Academic Standing.

“A student is eligible to be reinstated only once; a second reinstatement may be considered only under unusual circumstances, ordinarily of a medical nature.

This section is especially important to keep in mind as students consider applying for reinstatement: if reinstated, will they be able to complete and pass all of their courses for the following two terms? If unsure of the answer, it may be best to consider waiting until they’re sure, rather than risk a permanent separation from Yale.

Does Yale offer tuition insurance?

Yes, the Tuition Refund Plan (TRP) is designed to protect students by alleviating the loss of funds paid for tuition, room, and board if complete withdrawal from school for medical reasons becomes necessary at any time during the term. The TRP, in conjunction with Yale’s published refund policy, assures the student of a refund of eighty percent of funds paid for tuition, room, and board.

The TRP is available to all Yale students.