Reinstatement FAQ

Welcome to the Reinstatement FAQ Page  

The purpose of this page is to provide students seeking reinstatement with detailed, up-to-date information about all aspects of the reinstatement process, and to assist them in submitting complete, timely applications. 

The Yale College Programs of Study includes additional information, in the section on Leave of Absence, Withdrawal, and Reinstatement.

Contacts: 

Reinstatement Peer Contact Initiative (*NEW*)

The Reinstatement Peer Contact Initiative gives students considering reinstatement the opportunity to ask questions of a current student who has been through the reinstatement process. To be connected to a peer contact, please email Dean Sodi or your residential college dean.

Contents:

I. Overview of the Reinstatement Process

What are the steps in the reinstatement process?

  1. Application periods open on April 1 or September 1
  2. Student requests application form (students will also receive a prompt from the reinstatement office)
  3. Student prepares application materials and arranges for submission of letters of support and, where applicable, transcripts
  4. Student submits application form and personal statement by June 1 or November 1
  5. Student ensures that letters of support and a clinician’s report (if applicable) are submitted by the postmark deadline of June 1 or November 1
  6. Committee on Reinstatement contacts students to schedule interview(s) upon receipt of the application form and personal statement
  7. Student interviews take place in November or June with Committee on Reinstatement chair and, where applicable, a Yale Health director from Student Health or Mental Health & Counseling
  8. Committee on Reinstatement meets in early December and early July to review applications
  9. Students are notified of Committee on Reinstatement’s decision within 1-2 days of the committee review of applications

II. Required Reinstatement Application Materials

Application materials that all applicants must prepare and submit themselves

Application form (available on request by contacting the assistant to the chair of the Committee on Reinstatement, Ms. Jennifer Stewart, at jennifer.l.stewart@yale.edu

Personal statement (generally 500-750 words) explaining the circumstances that led to the student’s withdrawal, a full accounting of the student’s activities since them, and a discussion of why the student wishes and feels ready to return to Yale now

Application materials that all applicants must arrange for others to submit on their behalf

Two letters of support from instructors or other professionals — preferably an employer, supervisor, instructor, physician, or therapist. Letters of support from family members or family friends are not accepted.

Students who are also required to submit a letter from a health professional — generally, students seeking to return from a medical withdrawal — must submit three letters of support: two from instructors of other professionals, and one from a health professional (see below).

Application materials that some applicants must arrange for others to submit on their behalf

For applicants required to interview with the director of Yale Health or the chief of the Mental Health and Counseling department as stated in their withdrawal letter (generally, students seeking to return from a medical withdrawal): one letter of support from a health professional (generally, a physician, a therapist, or a counselor). Please note the the letter from a health professional cannot double as one of the two required letters of support from an instructor or other professional; in other words, students who are required to submit a letter from a health professional must submit a total of three letters of support: one from a health professional, and two from an instructor or other professional.

  • How to submit it: by mail, directly from the letter-writer (not from the student) to the chief of Yale Mental Health and Counseling at the address listed under “Reinstatement Process Step-by-Step

For applicants required to complete the equivalent of at least two course credits: official transcript(s) or transcripts showing successful completion of the reinstatement course work

Please note that a transcript isn’t required for Yale Summer Session course work, but is required for course work complete elsewhere.

Additional Application Components

  1. All applicants. Interview with the chair of the Committee on Reinstatement
  2. Most applicants. Complete two college-level course credits during the period of withdrawal
  3. Most applicants. Interview with the chief of Yale Mental Health and Counseling OR with the director of Yale Student Health

Please consult your withdrawal letter from your residential college dean to determine whether or not you need to fulfill requirements 2 or 3, above.

Who has access to my application materials, including clinicians’ reports or medical documentation? What’s in my reinstatement file?

Only the chair of the Committee on Reinstatement and the other two members of the committee have access to a student’s non mental health-related application materials, and only the chief of Yale Mental Health and Counseling has access to clinicians’ reports or medical documentation regarding mental health. All application materials, including clinician’s reports and any medical documentionl, are shredded once a student’s reinstatement application is approved.

Furthermore, the student files that the Committee on Reinstatement uses contain only those materials submitted by the students themselves (i.e., the application materials), plus some additional elements: a copy of the student’s academic record; a copy of the student’s withdrawal letter; brief biographical data that the student provided during the admissions process (name, home address, parents’ names, name of high school, etc.); and correspondence between the applicant and the chair of the committee. The committee does not solicit information about a student’s reasons for withdrawing from Yale, other than what the student provides on the application form or in the personal statement.

How will I know if my application materials have been received?

Applicants will receive rolling confirmations sent by the chair’s assistant to their yale.edu inbox as their materials are received.

Tip Check your yale.edu inbox frequently during the reinstatement process for communications about your application (for example, about materials still outstanding).

III. Reinstatement Application Process Step-by-Step

How to Obtain an Application Form

Applicants must request an application form by emailing jennifer.l.stewart@yale.edu, the senior administrative assistant to the chair of the Committee on Reinstatement.

Students eligible for reinstatement will also receive an email prompt in their yale.edu addresses in early September or April to remind them that they may apply by the upcoming deadline. Application forms must be requested in enough time to meet the application deadlines of November 1 or June 1.

Students are also advised to contact their residential college deans in September or April about their possible return to Yale, and to inquire with the Student Accounts office (the bursar) about any outstanding charges or pending exit interviews. Reinstatement cannot be fully approved until any outstanding charges or interviews have been cleared.

Tip Eligibility to apply for reinstatement means that the upcoming deadline is the student’s earliest opportunity to apply. It doesn’t imply that the student is required to apply or even should apply then, and some students choose to apply at a later date.

When are reinstatement applications due?

  1. Postmark of November 1 (for the following spring term)
  2. Postmark of June 1 (for the following fall term)

These deadlines are strictly enforced. No late materials will be accepted, and incomplete applications will not be considered.

Tip Check your yale.edu inbox frequently during the reinstatement process for communications about your application (for example, about materials still outstanding).

See “Mailing, Mailing Addresses, and Email Addresses” for the acceptable means of submission.

Are mailed application materials ever accepted past the deadline?

November 1 and June 1 are postmark deadlines. In other words, all application materials must be postmarked by those dates. No materials postmarked after November 1 or June 1 will be accepted.

 Tip Given the time-sensitive nature of its deliberations, no materials received more than fifteen days past the application deadline, regardless of postmark, will be considered. Applicants are advised, therefore, to ensure that all their application materials, including those submitted by others, are mailed in a timely fashion and arrive no later than November 15 or June 15.
Exception: Transcripts for course work that is ongoing at the time of application (for example, a students submits an application by June 1, but is enrolled in a Yale Summer Session course ending in July or August).  In that case, transcripts should be requested as soon as possible after the course(s) have ended.

Mailing, Mailing Addresses, and Email Addresses

What application materials may be submitted by email?

  • Student’s application form
  • Student’s personal statement
  • Official university e-transcripts (must be emailed directly by the university, not by the student)

How to submit: the above should be emailed to jennifer.l.stewart@yale.edu

What application materials may be submitted in person?

The following application  application materials only may be submitted in person:

  • Student’s application form 
  • Student’s personal statement

How to submit: please use these directions to the reinstatement office (PDF).

What application materials must be submitted through the mail?

  • Letters of support
  • Clinician’s reports
  • Official, hard-copy university transcripts

How to submit: please see the mailing addresses listed below.

All of the above must be mailed directly by the letter-writers, clinician, or university, and not by the student.

Tip Letter-writers and clinicians may want to obtain a mailing receipt in case of misdirected or lost mailed materials (“registered mail” and “certified mail” are two categories of receipted mail services offered by the U.S. Postal Service; private mail services, such as UPS and FedEx, generally provide a receipt upon payment for services rendered).

Mailing Addresses

Address to use with the U.S. Postal Service (i.e, P.O. box)

Committee on Reinstatement 
Yale College Dean’s Office 
P.O. Box 208295 
New Haven, CT 06520-8295 

Address to use with mailing services that don’t deliver to a P.O. box (i.e, street address)

Dean Risa Sodi

Committee on Reinstatement

Yale College Dean’s Office

1 Prospect Street, Room 32 (lower level)

New Haven, CT 06520-8295

Address for clinicians to use with letters mailed directly to Yale Mental Health & Counseling

Dr. Lorraine Siggins
Chief, Mental Health & Counseling
Yale Health Center
55 Lock Street
New Haven, CT 06520-8237

Reinstatement Interviews

Scheduling interviews

Applicants may request an interview once they have submitted their application forms and personal statements.

  • All students seeking reinstatement must interview with Dean Risa Sodi, the chair of the Committee on Reinstatement. To schedule an interview with Dean Sodi, email Ms. Jennifer Stewart at jennifer.l.stewart@yale.edu.
  • Some students seeking reinstatement (generally, students seeking to return from a medical withdrawal) must also interview with the Dr. Lorraine Siggins, the chief of Mental Health and Counseling, or her designee. To schedule an interview with Dr. Siggins, call Ms. Cynthia Kolodecik at 203-432-0305.

IV. Reinstatement Course Work

Are all withdrawn students required to take two courses as part of the reinstatement process?

Students in the following categories are normally required to take two courses as part of the reinstatement process:

  1. academic withdrawal from Yale College
  2. medical withdrawal from Yale College
  3. withdrawal from Yale College lasting four terms or more

Who must clear the courses I need to take during my withdrawal?

Students are advised to consult Dean Risa Sodi (risa.sodi@yale.edu), the chair of the Committee on Reinstatement, before enrolling in outside courses for reinstatement purposes so she may clear such coursework in advance and provide any necessary feedback.

No prior clearance is required for Yale Summer Session (YSS) courses taken as reinstatement course work, since YSS courses are considered Yale College courses in full.  However, students should keep in mind that YSS online or hybrid courses are not acceptable for reinstatement purposes. See the “Yale Summer Session” section, below.

Are there requirements for suitable courses? Are there tips for suitable courses?

Students who are not in academic good standing, i.e., students who withdrew while a term was in progress or who were dismissed for academic reasons, must ordinarily complete the equivalent of at least two term courses, either in Yale Summer Session or at another college or university, earning grades of A or B. Courses conducted online, whether taken at Yale Summer Session or elsewhere, do not fulfill this reinstatement requirement. All such course work must be completed no later than the opening of the term to which the student has applied to be reinstated, but no earlier than two years before the date that term begins.

Furthermore, only courses taken at a four-year, accredited institution that grants a Bachelor’s degree in the arts and sciences are acceptable (see the Yale College Programs of StudyCredit from Other Universities). Community college courses do not satisfy this requirement.*

* In exceptional circumstances, a student receiving financial aid with a verified high financial need may be granted permission to substitute community college courses for courses from a four-year institution. Such permission may also be extended in unusual circumstances to students located in extreme rural areas not served by four-year institutions.

In addition, there are two general rules of thumb that increase the likelihood that a course will be suitable:

  • It maps onto the Yale College curriculum (in other words, it is equivalent to a course in the Yale College Programs of Study and is offered by a department that is part of Yale College)
  • It’s a “meat-and-potatoes” course (in other words, a course along the lines of “Intro to Child Psychology,” “The History of the American West,” “Intro to Genetics,” etc.)

In addition, students should keep in mind the regulations for such courses, as stated in the reinstatement section of the Yale College Programs of Study:

Is there an “expiration date” for reinstatement coursework?

Yes, there is a two-year “expiration date.” In other words, courses taken for reinstatement purposes cannot be taken more than two years before a student submits a reinstatement application.

Course Work Abroad

May I take my reinstatement courses at a non-U.S. university?

Yes. The same clearance required for course work at U.S. universities is required for courses at non-U.S. universities, and the same rules outlined above apply to credits earned at universities outside the United States.

Applicants presenting course work from non-U.S. universities for reinstatement purposes should request their official transcript(s) as early as possible, given the varying practices and procedures of non-U.S. universities’ transcript offices.

Outside Courses

I plan to take my “reinstatement course work” in the U.S., but not through Yale Summer Session. Will I be able to count my credits toward reinstatement and toward graduation? Must they go on my transcript?

Yale College students are allowed to count a maximum of two credits from another university towards the 36 credits they need for graduation. Therefore:

  • yes, if the student has not earned two prior credits at another university
  • no, if the student has already earned two prior credits at another university
  • yes, if the student has earned only one prior credit at another university: in that case, a second credit may be transferred onto the Yale College transcript

Please note that applicants are responsible for ensuring that the Committee on Reinstatement receives official transcript(s) of outside course work by the earliest date possible.

Students must also take the necessary steps to apply their outside reinstatement course work to their Yale transcript upon their return to campus — normally, within their first term back (“Courses completed in fulfillment of reinstatement that are eligible for graduation credit must be applied to the student’s Yale College transcript”). See Request to Add Course Work Completed Outside Yale, and check with your residential college dean for information.

Yale Summer Session

I plan to use Yale Summer Session (YSS) courses as my “reinstatement course work.” Are they acceptable?

Yes, YSS courses are official Yale courses. However, YSS courses for reinstatement purposes must meet in-person. In other words, online courses, or hybrid in-person/online courses, are not accepted for reinstatement purposes.

I plan to apply for reinstatement to a fall term and my YSS courses won’t be done until after the Committee on Reinstatement’s meeting. May I still present such YSS courses for reinstatement purposes?

Yes, both YSS session A and session B courses may be used in a student’s reinstatement application. In these cases, if a student’s application is approved, such approval remains contingent upon posting of final grades showing successful completion of the YSS course work. Only then is final approval granted.

Most YSS session A grades are posted by mid-July, and session B grades, by mid-August.

Applicants should list on their reinstatement application the YSS session A or session B courses they intend to complete for reinstatement purposes, even if such courses are ongoing or yet to start at the time of the student submits an application.

Must I provide a transcript for my YSS courses?

No, YSS courses and grades automatically appear on a student’s Yale transcript and are accessible by the chair of the Committee on Reinstatement.

Does the Committee on Reinstatement consider successful completion of YSS courses (and the student’s return to New Haven) particular indications of readiness for reinstatement?

Successful completion of course work through YSS doesn’t indicate, in and of itself, that an applicant is ready for reinstatement, and the committee gives no particular weight to successful completion of course work through YSS in New Haven over course work at outside universities.

Online Courses

May I take an online course as part of the reinstatement process?

No, online courses, including Yale Summer Session online courses, do not count for reinstatement purposes.

V. Committee on Reinstatement and Reinstatement Decisions

Who Sits on the Committee?

The Committee on Reinstatement is composed of three members. The current members are:

  • Dean Risa Sodi (chair), assistant dean of academic affairs and director of advising and special programs, Yale College Dean’s Office
  • Dean Mark Schenker, senior associate dean and dean of academic affairs in Yale College, Yale College Dean’s Office
  • Dr. Lorraine Siggins, chief of Mental Health and Counseling, Yale Health

When Does the Committee Meet?

The Committee on Reinstatement meets to review applications after all interviews have been completed, usually in the first week of July and December.

Tip Check your yale.edu inbox frequently during the reinstatement process for communications from Dean Sodi’s office (for example, about materials still outstanding

When Does the Committee Release Its Decisions?

Decisions are released immediately after the committee meeting (within one to two days).

Reinstatement Statistics

Detailed reinstatement statistics are not publicized, but to give students a sense of the history up to year 2018, approximately 50 students applied for reinstatement to a fall term, and approximately 30 students applied for reinstatement to a spring term. Of those applications, around 90% were approved.

Approvals, Contingent Approvals, and Denials?

What Happens When My Application Is Approved?

If an application is approved, students receive an email with an attached official reinstatement letter clearing them to return to Yale for the following term.

The letter also contains:

At the conclusion of each of the two terms following their reinstatement, students are expected to complete and pass all of the courses in which they remained enrolled. A student who fails to meet this condition is ordinarily required to withdraw after his or her record has been reviewed by the Committee on Honors and Academic Standing.

A student is eligible to be reinstated only once; a second reinstatement may be considered only under unusual circumstances, ordinarily of a medical nature.

Also included are:

  • the definitive count of the credits and terms the student accrued before withdrawing
  • the definitive count of the credits and terms the student has remaining

Who Else Is Notified?

The following offices are copied on all approval letters:

  • Residential college dean’s office (housing and other matters)
  • Yale University Registrar’s Office (registration and other matters)

The following offices may also be copied, depending on each student’s circumstances:

  • Bursar’s Office (billing)
  • Office of International Students and Scholars (visas)
  • Undergraduate Financial Aid Office (financial aid)

What Happens If I Receive Contingent Approval?

Students receive contingent (provisional) approval when their final grades for their reinstatement course work are still pending. The three most common reasons for contingent approval are:

  • the student’s Yale Summer Session A grades were not posted by the time the Committee on Reinstatement met in early July
  • the student’s Yale Summer Session B course(s) hadn’t come to an end by the time the Committee on Reinstatement met in early July
  • the student’s official transcript for courses taken elsewhere weren’t received by the time the Committee on Reinstatement met, either in early July or early December

When Does Contingent Approval Become Final Approval?

Once final grades are posted (for Yale Summer Session courses) or a transcript (for courses taken elsewhere) showing successful completion of reinstatement course work is received, the contingent approval is lifted and the student receives a final reinstatement clearance letter.

Some or all of the offices listed in the “Who Else Is Notified” section are notified, depending on the student’s circumstances.

Can Contingent Reinstatement Be Revoked?

Contingent reinstatement can be revoked if:

  • a student who received a contingent approval does not satisfy the grade requirements for reinstatement course work, or does not complete said courses
  • a transcript showing successful completion of reinstatement course work at an outside university hasn’t been received by the start of the term to which the student has been provisionally reinstated
  • a student hasn’t settled any outstanding charges with the Bursar’s Office by the start of the term to which the student has been provisionally reinstated

May I Postpone My Reinstatement to a Subsequent Term?

Reinstatement may not be postponed. If the Committee on Reinstatement approves a student’s application but the student subsequently decides not to return to Yale for the term specified, the Committee’s reinstatement approval is annulled. Should the student decide to return to Yale at a later date, a new application is required.

What Happens If My Application Is Denied?

If a student’s reinstatement application is denied, that student cannot return to Yale for the term specified in the application. The student’s residential college dean’s office is notified.

The student may reapply as early as the next deadline.

Appeals

Appealing the Denial of an Application for Reinstatement

Students whose application for reinstatement has been denied by the Committee on Reinstatement may request reconsideration by submitting a written appeal to the dean of Yale College within five days of communication to the student of the Committee’s decision.

Students should email their appeals to the chair of the Committee on Reinstatement (risa.sodi@yale.edu); the chair will collect them and deliver them as is to the dean of Yale College. 

The Dean of Yale College will consider two bases for an appeal:

  1. a procedural error during the application process or as part of the Committee on Reinstatement’s application review
  2. the discovery of pertinent information not available to the appellant at the time of the Committee on Reinstatement’s deliberations and, as a result, not considered by the Committee on Reinstatement during its review process.

The dean of Yale College may request a copy of the student’s reinstatement materials from the Committee on Reinstatement as part of the appeal review process.

The dean of Yale College will respond to student appeals within ten business days of the date of receipt.

The dean of Yale College will communicate his or her response in writing to the student and will either

  1. uphold the Committee on Reinstatement’s denial of the student’s reinstatement application, or
  2. reverse the Committee on Reinstatement’s denial and direct the Committee to approve the application.

The Committee on Reinstatement will be copied on the dean’s response.

Student requests to meet with the Dean of Yale College before an appeal has been submitted or while the dean is reviewing the student’s appeal will not be considered.


VI. International Students, Students Applying from Abroad, and Visa information

Who can help me with my visa if I’m applying from abroad and I’m not a U.S. citizen?

International students obtain information and help with visas or other issues affecting non-U.S. citizens from Mr. Ozan Say (ozan.say@yale.edu, 203-432-2303), an adviser with the Office of International Students and Scholars

What should I do if I’m applying from abroad and the mail service in my country isn’t always reliable?

Applicants should plan ahead, especially if they have reason to suspect that delivery of their materials might take more than two weeks, even with a timely postmark. They should also make sure that their letter-writers obtain a November 1 or a June 1 postmark on their materials.

What should I do if I’m applying from abroad and the application deadline falls on a national holiday?

Students in some countries may find that November 1 is a national holiday and that local post offices are closed. When applicants or applicants’ letter writers reside in a country that observes such a postal holiday, the applicants should be sure to plan ahead and contact their letter-writers so that all application materials are postmarked by November 1.

Where can I find additional mailing information?

Please consult the Reinstatement Process Step-by-Step FAQ, especially the section Mailing Addresses and Email Addresses.


VI. Where Students can Find Information During the Period of Withdrawal

Who should I turn to for information while I’m withdrawn from Yale?

Students’ residential college deans remain their primary point of contact for information while they are withdrawn.

Other helpful offices are:


VIII. Additional FAQs

Does my yale.edu email address remain active during my withdrawal?

Yale.edu email addresses remain active for up to three years after the term of withdrawal. Students are strongly advised to check their yale.edu inboxes regularly for communications from the Committee on Reinstatement and their residential college deans.

For example, the chair of the Committee on Reinstatement will write to all eligible applicants in May and September care of their yale.edu email addresses to ask whether they intend to request an application form for the upcoming reinstatement cycle.

May I stay on campus or come to campus after my withdrawal?

Withdrawn students may not stay in residences on campus, attend classes, participate in organized extracurricular activities, or make use of University libraries as well as athletic and other facilities. While you’re withdrawn, you may come to campus only upon receiving prior permission from your residential college dean or the Dean of Student Affairs.

After my application has been approved, may I postpone my reinstatement to a subsequent term?

Reinstatement may not be postponed. If a student’s application is approved but the student decides to delay his or her return to Yale until a subsequent term, the reinstatement is annulled and the student must begin the application process anew.

Are students who withdraw from Yale and transfer to another university able to apply for reinstatement to Yale at a later date?

Yes, provided that they have not received a bachelor’s degree from the university to which they transferred.

Do I need to get good grades after I’m reinstated?

Reinstated students are urged to keep in mind the Yale College Programs of Study regulations governing the two terms following reinstatement (Section J):

At the conclusion of each of the two terms following their reinstatement, students are expected to complete and pass all of the courses in which they remained enrolled. A student who fails to meet this condition is ordinarily required to withdraw after his or her record has been reviewed by the Committee on Honors and Academic Standing.

A student is eligible to be reinstated only once; a second reinstatement may be considered only under unusual circumstances, ordinarily of a medical nature.

The above is especially important to keep in mind as students consider applying for reinstatement: if reinstated, will they be able to complete and pass all of their courses for the following two terms? If unsure of the answer, it may be best to consider waiting until they’re sure, rather than risk a permanent separation from Yale.

Does taking summertime reinstatement course work have an impact on the standard Student Share portion of my financial aid package?

Yes, students on financial aid who have successfully complete the course requirements for reinstatement in the summer prior to reinstatement will be forgiven their standard Student Share for the subsequent summer. Students may also apply for a waiver of the standard Student Share by contacting Yale’s Student Financial Services via the contact page.

Does Yale offer tuition insurance?

Yes, the Tuition Refund Plan (TRP) is designed to protect students by alleviating the loss of funds paid for tuition, room, and board if complete withdrawal from school for medical reasons becomes necessary at any time during the term. The TRP, in conjunction with Yale’s published refund policy, assures the student of a refund of eighty percent of funds paid for tuition, room, and board.

The TRP is available to all Yale students.