The authority and the responsibility for determining term grades and reporting those grades to the registrar belong to the instructor of record for the course. All course work submitted by students for grading and the records of grades assigned in evaluation of this work are under the management and ultimate control of the instructor of record, even in courses in which others such as teaching fellows assist the instructor.
Term grades for the fall term are due by 5 p.m. on the first weekday after January 1; in 2012–2013, this date is January 2, 2013. Term grades for the spring term are due seven days after the end of final examination period; in 2012–2013, this date is May 14, 2013. In the spring term, grades are due for seniors within forty-eight hours of the end of final examination period; in 2012–2013, this date is May 9, 2013.
In the spring term, it is essential that instructors submit grades for seniors within the stipulated time. Before Commencement, seniors must be cleared for the award of the bachelor's degree, and calculations must be made concerning their eligibility for General Honors (summa cum laude, magna cum laude, and cum laude), for Distinction in the Major, for Phi Beta Kappa, and for prizes. Instructors submit grades to the registrar at the Faculty Grade Submission Web site.
It is equally important that grades for underclassmen be reported promptly so that action may be taken on their academic records; students must be promoted, informed that they must undertake summer study in order to repair deficiencies, or dismissed for academic reasons.