What Is a Course Proposal Form (CPF)?
When Is Submission of a CPF Necessary?
The CPF System
Who May Use the CPF System?
How Does the CPF Process Work?
Summer Session Courses
What Is Different about Summer Session CPFs?
What Is the Main Menu Page?
What Is the “S” before a Course Number in the Main Menu?
How Do I Create a New Course Proposal Form?
How Do I Print the CPF?
What Is a Course Proposal Form (CPF)?
A Course Proposal Form (CPF) is an online document prepared by an instructor to introduce a new course into the curriculum or to make substantive changes to an existing course. A CPF is submitted to the director of undergraduate studies (DUS), who in turn submits it to the Course of Study Committee (CSC) or the Summer Session Director (SSD).
Submit a CPF when any of the following conditions applies:
* A course is new to the curriculum
* A course is offered for the first time in the summer session
* Two out of three specific elements of a course (title, instructor, or description) have changed
* The format of a course (i.e., seminar or lecture) has changed
* A course is returning to the curriculum after an absence of more than seven years
Begin the CPF application process at Course Proposal on the Yale College Faculty Web site. If you do not have a Yale NetID, follow the prompts to register and continue with creating a CPF.
The author of the form may be (1) the instructor, (2) the director of undergraduate studies (DUS), (3) a proxy assigned by the DUS, or (4) the department chair.
A CPF author must submit the form to a second individual, usually the DUS. (If the DUS is the instructor of a course, the department chair must authorize the CPF.) The DUS reviews the CPF, edits it, and completes the DUS section. The DUS then submits the CPF to either the Course of Study Committee (CSC, for academic-year course offerings) or the Summer Session Director (SSD, for summer session courses). The CPF is also submitted to the Distributional Committee Chair (DCC) for distributional designation approval, if appropriate. See specific steps below under How Does the CPF Process Work?
The Course Proposal Form system may be used by anyone who has a Yale NetID. Instructors outside the University who do not have a Yale NetID may log in through the ACAS system.
The steps of the CPF process are outlined below. Note the differences for summer course offerings.
When you log onto the CPF system, the first screen you see is the Main Menu page. This screen displays a list of CPFs associated with all your designated roles. The drop-down menu Type of Course allows you to choose between submitting a course for the Academic Year or for Summer Session. Your roles determine your level of access to any individual CPF. You may have multiple roles within the system if, for example, you are both the author of one or more CPFs and a DUS. You may view all CPFs associated with you by selecting All Roles from the View Course Proposal Forms for drop-down list. If you have multiple roles, you may see multiple listings of individual course proposals, one for each role. If you want to view the CPFs associated with only one of your roles, select that role from the drop-down list.
Depending on your authorization, you may be able to View or Edit individual CPFs, as shown by the yellow buttons toward the right of the Main Menu screen. By clicking on those buttons you will both access the first page of the CPF and assume your determined role.
The Main Menu page also lists the current approval status of the CPFs associated with you. You may consult this page at any time to check the status of your proposed courses or to begin filling out a new CPF.
The “S” denotes a Summer Session course. It is added automatically when Summer Session is selected under Create New Course Proposal.
To begin a CPF, click the Create New Course Proposal button on the menu bar. Select either Yale College - Academic Year or Summer Session from the drop-down list. A blank CPF appears into which you may type information for the new course.
After filling in the course data on Page One, click Page Two on the top or bottom menu bar and fill in the brief and expanded descriptions and the information concerning course work. When you have completed the form, select Submit on the menu bar. A pop-up window will appear, warning that no further changes to the CPF will be permitted after it is submitted. If you think you may need to make additional revisions, click Cancel and select Save For Later on the menu bar. You may, of course, choose Save For Later at any time if you wish to save a draft of the CPF.
Click Print at the right-hand side of the menu bar. (If you wish to print more than one CPF at a time, you may select multiple boxes from the Main Menu screen.) You will be asked whether you wish to include attachments in your printout (e.g., CV and syllabus). If you have selected more than one course to print at this time, this attachment question will apply to all the selected courses. Answer Yes or No, then click Print again.
The CPF document will download to your desktop as a PDF file. If you have selected multiple CPFs to print, they will download in a single folder on your desktop.
If necessary, open the file by double-clicking on it. The file should open in Adobe Acrobat Reader. Select Print from the File drop-down menu.
If you double-click on the PDF file on your desktop and see garbled, illegible text, it probably means that the file is not opening automatically in Adobe Acrobat Reader, and you will have to open the files manually through Adobe Acrobat Reader.
Open Adobe Acrobat Reader. Under the File menu select Open. A dialog box should appear. Select the PDF file you wish to view and click Open. The file should open on your desktop as a readable PDF document. Go to the File menu and select Print.
If you wish to print a copy of the CPF while working on the document, click Save For Later in the menu bar. Then click Print and follow the directions above.
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